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We are hiring: Administrative Assistant (maternity leave)

Category: IPEC Europe
  • 6 May 2024

IPEC Europe asbl is currently seeking a maternity leave replacement for a period of 9 months starting in June for the position of Administrative Assistant. This full-time position is based in Brussels and will report to the Managing Director. 

 

JOB DESCRIPTION

  • Provide administrative support to two not-for-profit associations
  • Manage electronic and paper filing systems
  • Manage finances (in & out invoicing, petty cash, follow-up)
  • Manage LinkedIn page and website of one association
  • Manage office calendars
  • Organise and support meetings
  • Format documents and presentations
  • Answer the general office phone line and direct calls as appropriate
  • Book travel for the team
  • Manage office supplies
  • Other administrative duties as assigned

 

PROFILE

  • 1 to 3 years experience in a similar position
  • Proficiency in speaking and writing English and French, other languages an asset
  • Excellent organisational and time management skills
  • Basic knowledge of accountancy and bookkeeping
  • Proficient in MS Office (especially Word; Excel)
  • Experience with a Belgian trade association/not-for-profit organisation an asset
  • Attention to detail and problem-solving skills
  • Self-starter with ability to work independently and as part of a team
  • Excellent interpersonal skills and trustworthy
  • Willing to work in a small dynamic organisation

 

IPEC EUROPE OFFERS

  • Full-time contract (38h per week) for nine months
  • Lunch vouchers
  • Public transport costs
  • Opportunities to initiate projects and be pro-active
  • Practical knowledge on running a member-based association in the pharma excipient sector

 

HOW TO APPLY

  • Send in PDF your CV (no europass!) and a one-page cover letter, both in English, to info@ipec-europe.org at the latest by Friday 31 May 2024;
  • Email subject should read “Application: Administrative Assistant”
  • Starting date: June 2024 (to be discussed)
  • Legal eligibility to work in the EU is a must
  • Only selected candidates will be contacted

IPEC Europe is committed to protecting and respecting your privacy. Your personal information will be dealt with care and will only be used for the purpose of this recruitment.